IBCA Constitution

CONSTITUTION

 OF THE 

INTERNATIONAL BARBEQUE COOKERS’ ASSOCIATION

 

 

 

ARTICLE I – NAME

The name of this organization shall be the INTERNATIONAL BARBEQUE COOKERS’ ASSOCIATION (IBCA).

ARTICLE II – PURPOSE

The purpose of the IBCA is to promulgate fair and equitable competitive barbeque cooking through the development of standard rules and unbiased judging methodologies that can be applied internationally and to provide a sanctioning authority which will guarantee fair competition.

ARTICLE III – LOCATION

The headquarters of the IBCA shall be in the Great State of Texas.

ARTICLE IV – BOUNDARIES

The IBCA shall recognize no boundaries, national or international.

ARTICLE V – MEMBERS

Members – Membership is open to anyone 18 years of age or older who submits the required dues and fees for annual membership under Article XI.  Membership in the IBCA gives members voting rights, and a chance to compete for “added money” at a designated annual cook-off.  All new members will receive a lapel pin, bumper sticker, and a copy of the current by-laws, constitution and rules.

The BOD reserves the right to refuse membership to anyone for any reason in compliance with the most recent Equality Act. The BOD also reserves the right to remove current members for inappropriate conduct and/or actions which reflect negativity to the IBCA.  This shall be done by 2/3 vote of the votes cast by the BOD.  A first offense shall result in a 1 year suspension, after which time the member can reapply for membership. A second offense shall result in a 2 year suspension, after which time the member can reapply for membership.  A third offense shall result in lifetime suspension.  According to the severity of the offense, the BOD can vote to by-pass the first and second year suspensions and go directly to lifetime suspension.

Membership in the IBCA will be structured as follows:

Founding Fathers: Doug Beich, Terry Blount, Henry Cutaia, Jim Hudgins, Tom Kennedy, Obie Obermark, Charles Rogers, Jeff Shivers, and Waldo Strein.

Lifetime Members – those individuals meeting the dues and fees for lifetime membership under Article XI.

General Members — those individuals meeting the dues and fees for annual membership under Article XI. 

ARTICLE VI- GOVERNMENT

A Board of Directors, hereinafter referred to as the BOD, shall govern the IBCA. The BOD shall be responsible to the membership for proper operation of the IBCA.

The BOD shall consist of an Executive Director, a Secretary, a Treasurer, two (2) Directors elected-at-large, and two (2) Directors to be elected by each Pit.  The two (2) Directors at Large, Secretary and Treasurer each have a vote.  Each Pit gets one (1) vote to be cast by the Pit Director unless he/she is unable, then it will be done by the Assistant Pit Director.  The Founding Fathers, referred to in Article V, are also members of the BOD in advisory positions only with no voting privileges. . The Executive Director shall be the chairperson of the BOD, and only votes in case of a tie.   There shall be no proxy voting.

A BOD member shall not be an officer, owner, or board member of another organization of like nature.

The office of Executive Director shall:

  1.  Be the chairperson of the annual general meeting and of all BOD meetings.
  2. May designate, from among IBCA members, committees as may be deemed necessary.
  3. Oversee the day to day operation of the organization in accordance with the Constitution and By-Laws of the IBCA.
  4. Provide quarterly reports to the BOD regarding income & expense, insurance, taxes and other documents deemed necessary by the BOD.
  5. The outgoing Executive Director shall remain on the BOD in an advisory position only for one (1) additional year.

Directors at Large shall represent the general membership of IBCA in accordance with the Constitution and By-Laws at all times.

The office of Secretary shall:

  1. Keep the minutes of all meetings in one or more books provided.
  2. Assure that meeting notices are duly given.
  3. Be custodian of all IBCA records including the membership list.
  4. Direct all Request for Sanctioning to the correct Pit Director.

The office of Treasurer shall have custody of and responsibility for all funds of the IBCA.

The Pit Director shall:

  1. Represent the membership of their designated PIT in accordance with the Constitution and By-Laws of the IBCA at all times.
  2. Be responsible for coordinating and scheduling cook-offs with Promoters and assigning Head Judges.
  3. Be responsible to report financial information to Pit Members.

On election years, nominations for the offices of Executive Director, two (2) Directors-at-Large, Secretary and Treasurer may begin 30 days prior to the annual meeting and will conclude at the annual meeting. These positions shall be for a two (2) year term not to exceed two (2) consecutive terms.  The election process shall occur by whatever method deemed appropriate by the BOD.  A nominee shall be a member of IBCA in good standing.

The two (2) Pit Directors positions shall be open for election by their respective memberships every two (2) years.  There shall be no consecutive term limits to these positions.

Any member of the BOD who has three (3) unexcused absences from the BOD meetings may have his/her office declared vacant at the discretion of the Executive Director.

Vacancies in the BOD may be filled by appointment from the Executive Director with approval of a majority of the remaining Directors. In the event the Executive Director’s position becomes vacant, the BOD shall appoint an acting ED to fulfill the unexpired term.

ARTICLE VII- FISCAL YEAR

The fiscal year of the IBCA shall begin on September 1 and end on August 31 of each year.

ARTICLE VIII – MEETINGS

The Executive Director may convene meetings of the IBCA at times and places deemed necessary or desirable. A quorum will consist of fifty-one (51) percent of the votes received from members in attendance.

A meeting of the BOD shall be held as necessary. A quorum of five (5) Directors shall be required to conduct business at BOD meetings.

An annual meeting of the IBCA shall be held each year near the first week-end of August…

All meetings shall be conducted in accordance with Robert’s Rules of Order

  1. Reading of the minutes of the preceding meeting.
  2. Reading of the financial statement
  3. Report of Directors
  4. Unfinished Business
  5. New Business

ARTICLE IX – BY-LAWS

The By-Laws of the IBCA provide the clarifications and implementing details to assure that the business of the IBCA is conducted in a manner that adheres to the intent of this Constitution.

Changes to the By-Laws may be made by a majority vote received from the general membership.

ARTICLE X – RULES

The Rules of the IBCA provide the minimum procedures to be used during competitive cook-offs to assure that Article II of this Constitution is satisfied.

The BOD shall be responsible for the Rules of the IBCA. Proposed changes to the Rules shall be submitted in writing to any member of the BOD by any IBCA member. Proposed changes shall be approved or denied by vote of the BOD.

ARTICLE XI- DUES AND FEES

The BOD shall assess such membership dues as deemed necessary and shall set policy in such other financial matters as may be needed.

ARTICLE XII – LOCAL CHAPTERS

IBCA herein authorizes and encourages the formation of individual local chapters to be known as ‘Pits”. Pits shall abide by and adhere to the IBCA Constitution, By-Laws, and Rules.

All applications to form a new Pit will be decided by the BOD, to ensure that it is plausible to add a PIT in any specific area.

ARTICLE XIII – APPROVED CATEGORIES

Promoters shall advise contestants in advance of applicable meat categories and/or cuts of meats and/or types of cookers, as defined in the IBCA Rules that will be allowed in the cook-off event.

The following categories are recommended by the IBCA:

Beef Brisket    .

Pork Spare Ribs

Chicken — one-half (1/2) fully jointed domestic chicken that includes a breast, a wing with tip (visible not tucked under), a thigh and a drumstick with skin. (NO CORNISH GAME HENS)

Pork – Shoulder/Butt.

Other – Meats other than those listed above.  .

Dessert – This should be a separate category and the promoter should specify if it should be cooked on site, on the pit, or can be cooked at home to be entered.

Beans – Dry Pinto Beans cooked on site (nothing larger than the bean to be put into the turn-in cup.

*NOTE*  The above categories were copied and pasted directly from the Rules.  Whenever

Rules of the IBCA are changed they also need to be updated here in the Constitution in

Accordance with Article XIV.

ARTICLE XIV – AMENDMENTS

This Constitution may be amended only at the annual meeting.  Special meetings may be called for the specific purpose of amending this Constitution.  All proposed amendments and rules changes must be submitted to the Board of Directors at least fifteen (15) days in advance of meeting with time, date, and place of meeting.  The proposed amendments approved by the Board of Directors shall be presented at the annual meeting for membership approval. Amendments shall be approved by simple majority of votes cast.

ARTICLE XV – DISTRIBUTION OF EARNINGS

No part of the net earnings of the IBCA shall go to the benefit of, or be distributed to, any member, Director, or other private person. The IBCA shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II herein. The IBCA shall not attempt to influence legislation, participate in political propaganda, nor intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.

Notwithstanding any other provisions of these Articles, the IBCA shall not carry on any other activities not permitted to be carried on by (a) by an organization exempt from Federal Income Tax under Section 501 (cX6) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law) or (b) by an organization, contributions which are deductible under Section 170(cX2) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).

ARTICLE XVI – DISSOLUTION

Should the dissolution of the IBCA occur, the BOD shall, after paying or making provisions for the payment of all liabilities of the IBCA, dispose of all the assets of the IBCA, in such manner as to support organizations organized and operated exclusively for charitable or educational purposes.

 

 

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